GSTUPES institutional roadmap

Details: This GA builds an effective communication strategy and channels that covers the various dimensions of gender+ equality and focuses on external stakeholder engagement at local, national and international levels.

GEP elements: Dedicated resources; Training and awareness-raising

Implementation plan: 

• Set up the working group. Besides the SUPPORTER project team, the Communications Department will be largely involved in this action and allocate tasks for building the communication strategy and the design of the awareness-raising plan
• Define the communication strategy for short-term and long-term goals, tools and target audiences (internal and external stakeholders). This stage also identifies the existing communication channels and explores their effectiveness in pursuing the defined goals.
• Development of the communication strategy, indicatively including the capitalisation of existing and the establishment of new channels (such as email exchanges, university events, seminars, and departmental meetings) and the creation of a toolkit with communication and dissemination material.
• Seek approval for the finalised communication strategy (if necessary)
• As part of the communication strategy, create an InfoPoint within the University’s website to serve as a repository for all resources and activities related to gender equality (e.g. GEP and related policies, legal and institutional framework, SUPPORTER activities and outcomes).

Details: This Grounding Action sees the creation of a GE body at the faculty mandated with the management of gender issues through the implementation of the GEP.

GEP elements: Dedicated resources

Implementation plan: 

• Review of the existing relevant bodies at the institutional level and all their respective tasks
• Formulate the mandate of the GE Committee, mainly by a) developing the regulatory framework for the Commission’s operation and b) by delimitating its responsibilities in relation to the ones undertaken by the other internal bodies (e.g. Ethics Committee, HR) and with regard to the institution’s relations with external policies.
• Define the Committee’s operation, including setting the criteria for the selection of the Committee’s members, as well as the frequency, duration and whereabouts of the Committee’s meetings.
• Appoint the Committee’s members following internal placement procedures (to reduce the need for further resources in case of external recruitment)
• Identify the training needs of the Committee members on gender+ equality through discussion with external GE experts
• Train the Committee members according to identified needs
• Internal communication of the new Committee and forging links with relevant institutional bodies to communicate their role and discuss effective ways for collaboration

Details: This GA focuses on fostering a better understanding of gender issues, stereotypes and biases in the academic sport environment through a set of awareness-raising activities.

GEP elements: Awareness-raising

Implementation plan: 

• Set up a working group
• Development of the awareness-raising campaign
• Design of the campaign’s material,
• Finalise the campaign and seek approval from the senior management
• Implement the planned activities
• Evaluate the campaign’s impact through feedback from participants and assess the increased knowledge via a pre- and post-workshop questionnaire.

Details: This Grounding Action aims to create a gender audit and monitoring system and pilot the new data collection processes in a selected area of priority.

GEP elements: Mandatory: Data collection and monitoring

Thematic: Gender balance in leadership and decision-making; Gender equality in recruitment and career progression

Implementation plan: 

• Create a working group and assign roles to capitalise on relevant expertise and avoid confusion in task implementation.
• Review and analysis of existing datasets at the University to map what is already being collected. Focus is placed on methods, competent body and frequency of the gender audit. Identification of gender data gaps.
• Define suitable data collection and analysis methods and responsible institutional body. Selection of a suitable repository tool and defining the frequency of progress monitoring. Identification of criteria for the recruitment of participants
• Develop tools for data collection on the two selected thematic areas, making sure to incorporate intersectional and sports-sensitive aspects. Both quantitative (e.g. statistical information and questionnaire) and qualitative (e.g. focus groups, interview) methods will be used and different target groups will be identified. External consultation may be needed at this stage.
• Carry out a pilot round of the defined data collection processes (e.g. survey and focus group) on this specific thematic area.
• Analyse the collected data and report on findings.
• Reflect upon the efficiency of the selected tools and refinement for future use.

Details: This Grounding Action consists of the development of a Protocol for preventing and addressing GBV incidents at the University and the establishment of the necessary structures for the implementation of the Protocol.

GEP element: Mandatory: Dedicated resources

Thematic: Measures against gender-based violence, including sexual harassment

Implementation plan:

• Thoroughly assess existing policies and practices related to GBV prevention and treatment and ensure their alignment with national and European legislation.
• Identify and appoint a competent body to handle reports on GBV incidents. This could involve creating a new body (e.g., a person of trust) or delegating these tasks to existing bodies (e.g., the Ethics Committee or the newly established GE Committee).
• Develop the Protocol, which shall include: a) scope and guiding principles, b) prevention measures, c) reporting procedures, d) support services within and outside the University, e) investigation procedures, and f) violation consequences.
• Seek approval of the new GBV Protocol and related procedures.
• Train persons/Committee members in charge of implementing the protocol on understanding gender-based violence and its specificities, for example, understanding trauma and implementing a victim-centred approach.
• Prepare for the implementation of the Protocol by establishing the stipulated procedures.

Details: This grounding action develops and implements awareness-raising activities on GBV and sexual harassment in sports environments both at the university and at the local/national level.

GEP element: Mandatory: Training and awareness-raising

Thematic: Measures against gender-based violence, including sexual harassment

Implementation plan:

• Set up the working team
• Develop a comprehensive scheme (Define objectives and message, target audience, timeframe and budget, outline the campaign’s activities and desired outcome)
• Design the material for the planned activities (define appropriate channels, create the visuals, prepare the presentations)
• Launch the awareness-raising activities. This includes: a) 1 workshop organised for staff, b) 1 workshop organised for students and c) 1 local stakeholder event to raise awareness of targeted external stakeholders such as sports clubs, trainers, associations, umbrella organisations, and public authorities.
• Evaluate the scheme’s impact and explore the possibility of future relaunch